DATA PRIVACY NOTICE
United Benefice of Sileby, Cossington & Seagrave
1. Who are we?
We are the Parochial Church Councils of the three parishes of St. Mary’s Sileby, All Saints Cossington and All Saints Seagrave that make up the United Benefice of Sileby, Cossington and Seagrave (“the Benefice”). We are “not-for-profit” organisations. Each Parochial Church Council (“PCC”) is the data controller for its parish (contact details below). This means it decides how your personal data is processed and for what purposes.
2. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data (“a data subject”). Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”) until the GDPR is incorporated into UK law by legislation.
3. How do we process your personal data?
Each PCC uses your personal data for the following purposes: –
- To enable it to provide a voluntary service for the benefit of the public in a small geographical area in accordance with the rules, principles and traditions of the Church of England;
- To administer membership records;
- To fundraise and promote its interests and those of its church;
- To manage its employees and volunteers;
- To maintain its own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services in the Benefice;
- To share your contact details with the other two PCCs in the Benefice so that they can keep you informed about news in their parishes and events, activities and services that will be occurring and might be of interest to you. Your contact details will not, however, be shared in this way by a PCC if held solely for marketing purposes or for a purpose specific to that PCC alone.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject or, if appropriate, the exception contained in Regulation 22(3) of the Privacy & Electronic Communications Regulations 2003;
- Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement, or a contract with the data subject;
Processing is carried out by a not-for-profit organisation with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and, unless we are obliged by law to do otherwise, will only be shared as set out in paragraph 3 above. We will only share your data with other third parties with your consent. For the avoidance of doubt, your data will not be shared with the other two PCCs in the Benefice or any other third party if held by one PCC solely for marketing purposes or for a purpose specific to that PCC alone.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website. Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data held by any of the three PCCs;
- The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the PCC to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If any of the three PCCs wishes to use your personal data for a new purpose, not covered by this Data Protection Notice, then it will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, it will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the relevant PCC Secretary whose contact details appear below.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Sileby PCC Secretary: Mrs. B Burton
Address: 79 Homefield Road, Sileby LE12 7TG
Cossington PCC Secretary: Mrs. Penny Weston-Webb
Address: 91 Main Street, Cossington LE7 4UW
Seagrave PCC Secretary: Mrs. Ruth King
Address: 48 King Street, Seagrave, LE12 7LY